Administrative Synergist - CircleUp Education

Type: Full-Time

County: N/A, Temporarily Remote

Agency: CircleUp Education

Agency Description:

CircleUp Education is a San Francisco Bay Area social enterprise whose mission is to cultivate happy, thriving, and stress-free cities, organizations, and schools through training, implementation, coaching, and consulting solutions.  Our goal is to ignite a sustainable workplace and school change that is equitable, inclusive, and community driven. We provide custom solutions related to Restorative Practices, Diversity, Inclusion, Equity, and Conflict Resolution. Want to learn more? Watch this short clip! https://www.youtube.com/watch?v=cteLmbyKg9w

Description

An Administrative Synergist is a dynamic team member whose roles and responsibilities are to promote organizational stability, growth, and efficiency. CircleUp Education is rapidly growing and looking to add a multi-talented, driven, and thoughtful individual to our team! The Administrative Synergist adds refined skills, administrative support, organizational structure, patience, and creative ideas into our dynamic workplace culture. This person will enhance the community-focused work that CircleUp Education’s team delivers to its diverse clients all over the country. The Administrative Synergist is comfortable working independently and supporting multiple people in a fast-paced environment with efficiency and attention to detail. The ability to manage multiple projects at once is vital. This role is deadline driven, and this team member must uphold high-quality standards. The Administrative Synergist enjoys being part of an innovative environment with a start-up mentality. The Administrative Synergist is highly motivated by the task of keeping a highly-efficient and effective office and operation and will strive to make improvements in all administrative, operations, communications, and marketing aspects. We are looking to hire ASAP.

Benefits

  • Travel mileage covered.

  • Medical Insurance

  • Vacation accrual

  • Organizational Bonus or Self-care Bonus

  • Snacks and coffee!

  • Bi-weekly self-care meetings

Job Responsibilities

Primary Roles

  • Maintain inventory of products, projects, and stakeholders

  • Manage all insurance policy renewals, compliance items, dues and subscriptions, and tax documents

  • Keep office and workspaces clean and tidy

  • Manage client assessments

  • Manage office supplies, materials, equipment, equipment maintenance, phone systems, and other technology

  • Make recommendations for office and organizational improvements

  • Manage the master calendar

  • Assist in coordinating schedules for Co-founders and trainers

  • Prepare and pack training supplies for trainers

  • Maintain organization of training supplies

  • Assist with setting up, maintaining, and breaking down trainings.

  • Perform client relationship management duties

  • Edit training and marketing materials

  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)

  • Monitor office supplies inventory and place orders

  • Assist in vendor relationship management

  • Manage records of company policies and procedures

  • Coordinate company meetings, events, and sessions

Supplementary Roles

  • Collaborate with other CircleUp Synergists on administrative tasks and office organization projects

  • Maintain all development, team member, and project files

  • Pack and ship products

  • Create and maintain social media content on Facebook, Youtube, Twitter and other platforms

Qualifications

Telecommuting

With the entire globe weathering COVID-19 we are asking our employees to temporarily telecommute to work daily until it is deemed safe for us to join each other in the workplace. To apply for this position as we are working remotely you must be able to successfully separate work and home boundaries, and be accountable for finishing your projects on time. You will also need to have the following already in place prior to hiring start date:

  • Physical Space: You will be provided with company furniture and technology that will require a 4’x3’ space of for CircleUp desk and computer accessories

  • Mental Space: A dedicated quiet place to work where you can filter out noise and distractions during work hours

  • Internet Access: You will need stable high speed internet access

  • Stable power: You will need stable power run and charge all equipment

Required Skills and Abilities

  • Proficiency in Google Suite including Google Docs, Google Sheets, Google Forms, and Google Drive

  • Proficiency with Gmail and Inbox

  • Proficiency with Mailchimp or similar mass mailer applications

  • Proficiency with Mac OS 10, Android, and IOS operating systems

  • Ability to lift 50-70 lbs

  • Have a valid driver's license, reliable vehicle, and ability to drive to work-related destinations

  • Ability to travel for 1-6 days within the San Francisco Bay Area, California and throughout the United States.

  • 1-3 years of experience as an administrative assistant, or an equivalent role, that included working in a fast-paced environment that involved multi-tasking and problem-solving.

Highly Preferred Skills

  • Proficiency with Adobe InDesign, Illustrator, and Photoshop software.

  • Proficiency CRM system

  • Proficiency with Zapier

  • Bachelor's Degree or Associate's Degree in fields related to Peace and Conflict Students, Ethnic Studies, Sociology, Restorative Justice, Psychology or similar fields

  • Proficiency in a second language such as Hindi, Mandarin, Spanish, Vietnamese, or American Sign Language

  • Participation in a Restorative Practices or Restorative Justice training

How To Apply

CircleUp Education is an Equal Opportunities employer.  We highly encourage people from all ages, races, sexual orientations, genders, gender identities, and abilities to apply! 

Please apply at https://www.circleuped.org/jobs